Our service covers all stages of arranging general meetings. It provides assistance in preparing and organizing meetings as well as support at the meeting itself, saving the company time and money.

Your account operator will work with VPS to plan and prepare for a general meeting, and will also provide assistance at the meeting itself, if required.

The following services are available for general meetings:

  • Preparing, printing and sending out the notice calling the meeting
  • Registering confirmations from shareholders who intend to attend the meeting or who appoint a proxy
  • Online service for shareholders to register their attendance or appoint a proxy by using VPS Client Services or the company’s website
  • Printing ballots
  • Electronic registration of attendants
  • List of attendants present at the meeting
  • Protocol from the meeting

The services ensure:

  • Better control of attendance notifications and proxies
  • Details of attendance at the meeting in terms of number of shares and as a percentage of the company’s share capital
  • Rapid counting of votes cast at the meeting
  • Immediate result from the voting


VPS General Meeting will ensure an efficient and professional arrangement for your company’s meeting – from the initial notice to the meeting itself.